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After the run: what you owe and when

Payroll creates tax debts as you go. The Taxes screen shows what you owe, by agency, and when it's due — so EFTPS and your state never surprise you.

1. Open TaxesIn Books & Payroll, click Taxes in the left rail, or "Pay Tax Deposits" on the Employees screen. "What to do next" at the top lists every payroll tax payment and filing, soonest first.
2. Read the deposits dueThe "Deposits due" table has one row for each payment: when it is due, the agency, what it is, and the amount. IRS rows are federal income tax withheld plus FICA — reported on Form 941 (or 943 for agricultural employers) and paid through EFTPS. State rows are state income tax withheld and state unemployment. FUTA is annual (Form 940). None of it is a new bill — it's money already set aside from payroll.
3. See the steps for paying oneOn a federal row, "EFTPS text" gives the amount, period, and form to copy, and "screen by screen" walks the EFTPS payment screens with this deposit filled in. On a state row, "How to pay" does the same for the state's website. You make the payment yourself; e-filing from LedgerBarn is coming soon.
4. Record the paymentAfter you pay, click "Record payment" on that row: it enters the payment in your bank register and takes it out of Payroll liabilities. If the payment is already in the register, from the bank download or typed in, click "Mark paid" instead so it is not entered twice.
5. Where the money sits meanwhileOn payday the taxes withheld and your own payroll taxes move into an account called Payroll liabilities. Pick it in the Account list under Banking to see what is set aside; it empties as you record each payment.
6. Set your deposit schedulesClick "Deposit schedules" at the top of Taxes, pick the schedule each agency assigned you, and click "Save schedules." That drives which due dates appear going forward.
7. Mind the IRS suggestionThe Federal schedule tile says what the IRS lookback suggests, monthly or semi-weekly. It is a computed suggestion — it never changes your setting by itself.
8. Totals by employee and by runOpen Reports and pick Payroll Summary, or click the Payroll Summary tab on the Employees screen: gross, taxes, and net by employee and by payroll run for any dates. "Export CSV" and "Print / Save PDF" give you a copy to keep.