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Give employees their own paystub login

A limited login lets an employee see their own stubs and W-2s on their phone — no printing, no emailing, and no access to anything else.

1. Open the employeeOpen the Employees list and open the person with the pencil at the end of their row. "Portal login" is at the bottom of their form, and says whether they have a login yet. Only an admin can set one up.
2. Make their loginConfirm or change the suggested username and click "Make their login."
3. Hand off the one-time passwordThe username and a one-time password show right there — it's shown only once, so pass it to the employee right away. They'll choose their own password at first sign-in.
4. The employee signs inThey go to your site's /me address on their phone and sign in at the "Staff sign in" screen.
5. First sign-in forces a new passwordThey land on "Set a password" and must pick their own (8+ characters) before seeing anything.
6. What they see"My pay": Recent pay stubs (tap to open a printable stub), Tax forms (their W-2s by year), and My profile — work state, mailing address, filing status — with "Update my info" and "Change my password" links.
7. They keep their own info currentFrom "Update my info" an employee can edit their mailing address, their federal W-4 details, and their direct-deposit bank details.
8. Reset a forgotten passwordOpen the employee again and click "Make a new one-time password" — the old one stops working immediately, and they are signed out wherever they were signed in.
9. When someone leavesClick "Switch their login off" on the same form. It stops working that moment; it can be switched back on.